ORAL PRESENTATION GUIDELINES
Oral presenters will have an 8-minute slot for their presentation, followed by 2 minutes
for question/answer. It is strongly suggested that you prepare an appropriate
presentation to fit the provided time. Otherwise, the next presentations will fall behind
schedule because of you.
1. All presentations must be done in English.
2. Presentation files should be prepared with Microsoft PowerPoint.
3. You are completely free to create your presentation file using figures, tables, photos, etc.
The presentation must cover the same material as your submitted abstract.
4. It is your responsibility to check your slides and leave a copy of your presentation with the audio-visual technical staff at least 2 hours before your presentation.
5. Presenters can mention the co-workers and sponsors of their research, if applicable.
More details of the Guidelines for Oral and Poster Presentation will be announced to
the presenters again, after your abstract has been accepted. All presenters must follow
the guidelines strictly.
TIPS FOR A GOOD ORAL PRESENTATION
What to Bring
Bring your presentation on a USB drive as a back-up and email the file to yourself ahead of time in case of loss or technical/mechanical failure. In addition, you may bring along printed copies of your presentation, your full paper or other handouts, to distribute to audience members. We also recommend that you bring business cards.
Important: Please ensure that the file name of your presentation begins with your own name, for example, “Rodis AADT Cebu”, rather than naming the file “AADT” or “Cebu”. This ensures you don’t waste valuable presentation time searching for your file.
What to Wear
There is no official dress code, but delegates generally wear business casual. A coat and a tie is not necessary!
Aim to arrive for your presentation at least 30 minutes in advance. Time is of vital importance in making a presentation, so please be aware of the overall length of your presentation, to ensure that you leave the appropriate amount of time for discussion and for the next presenter.
Structuring Your Presentation
First, make sure you know what you want to say and the points you wish to cover, and keep your presentation clear, simple and concise. Structure it clearly and logically so that both you and your audience know where you are going. Visuals and signposts will help with this, especially if you are using PowerPoint. See below for PowerPoint tips.
PowerPoint Slide Guide:
How many slides?
There is no perfect number of slides for a PowerPoint presentation. We suggest approximately 6-10 slides for an 8-minute presentation.
Your first slide should have the title of your presentation, with your name and affiliation. Outline the structure of your presentation in the following slide, listing in order the themes or areas you will be addressing. Subsequent slides should follow this order, with a separate slide introducing each new theme or area, followed by slides containing supplementary text, images or statistics. Think of it as a movie story line. Your final slides should contain concluding points and further research questions, and your last slide should thank the audience for their time and attention, as well as providing your contact details in case they would like to follow up later by email or social media.
Verbal and non-verbal communication is an important tool in engaging your audience. Speak clearly, audibly, and try to modulate your tone according to the story of your presentation. You can gauge how close the microphone should be by observing the previous speaker. Establish eye contact by looking at all sides of the room where the audience are sitting. As an extension of your hand, use the laser pointer wisely and sparingly. The red or green laser can be distracting and irritating to the audience. After you finish pointing to a part of your slide, switch the laser pointer off, otherwise it will be pointing all around the slide or worse, the walls and ceiling of the room.
Practice Makes Perfect
Before the conference, make sure you spend ample time rehearsing your presentation in front of colleagues, friends who don’t know anything about your presentation, and in front of a mirror. Take a video of yourself and watch it to check your timing, voice, gestures, etc. Do NOT read out your script – a well-written script does not equal an interesting and effective presentation.
Smile when you greet the audience at the start of the presentation. Most presenters feel nervous in front of a mixed audience. A smile (even a forced one) can melt this tension and can establish a connection between you and the audience. It melts away the tension and projects a confident you. If you are confident in yourself, and your presentation, it will be easier to convince your audience.